Frequently Asked Questions
Why outdoors?
The outdoors is conducive to realistic learning since we often operate in this environment. It also encourages creative approaches to standard operations.
Where is the conference held?
TBD
Where is the closest airport?
TBD
How do I purchase a conference ticket?
Tickets will go on sale ASAP.
What does an All-Inclusive ticket include?
All-Inclusive tickets are the only ticket you and your vehicle need to attend.
Do I have to be an active flight crew member to attend?
Absolutely not! Our conference includes content that is applicable to all pre-hospital and intra-hospital disciplines.
Will I get CE’s for attending?
Yes, you will receive approximately 14 Continuing Education Hours (CEH). These are applicable to nurses, paramedics, and other sub-specialities. (CME’s for advanced providers are currently unavailable.)
How many attendees will be there?
We cap our conference at 300 attendees.
How do I get to the conference?
No shuttles are provided. We recommend utilizing rental services, ride-share, and/or carpooling.
How long will I be there?
The conference is 2 full days of education, but we include the days before and after in the price of admission for registration, setup, and tear-down. That means no hotel costs for 4 days! Those participating in pre-conference sessions will have an extra day of learning.
Where will I stay?
BYOT (Bring Your Own Tent). Attendees are able to choose their own site within the designated camping area to set up a tent. We also accommodate RV’s, pop-up tents, trailers, and overlanders <35 feet, though you are responsible for safely parking your vehicle.
Will I have access to my vehicle?
You can access your vehicle at any time, but you are not guaranteed a parking spot next to your tent camping area. We will attempt to accommodate this as best we can.
What if I don’t want to camp?
No worries! You can stay offsite and still attend the conference.
Can I invite someone to stay with me if they are not a ticket holder?
Conference space is for ticket holders ONLY. Unpaid campers are strictly prohibited and will be dismissed from the property along with the paid attendee(s) who invited them without refund (See Purchase Agreement.)
What will I eat and drink?
Potable water is available onsite. Additionally, lunch and dinner are provided on both education days. We will accommodate as many diet preferences as possible. Otherwise, it’s camping, so bring something you can eat and/or cook outside.
What if I’m flying and need fuel canisters and/or fire-starting materials?
These can be purchased in the local area, so plan accordingly. Additional equipment can be sourced in route to the campground.
Can I drink alcohol?
Yes but belligerence will not be tolerated. (See Purchase Agreement.) Be mindful that increased altitude equates to increased effects of alcohol.
What do I need to wear?
Outdoor casual dress is strongly encouraged. This includes cold and rain outer layers and supportive footwear. Unlike other conferences, we discourage business casual dress, because it is inappropriate for the natural elements.
Where will I go to the restroom?
Chemical toilets with hand-washing stations are available on site. We suggest bringing hand sanitizer and toilet tissue just in case.
Where will I shower?
We recommend utilizing bag baths/baby wipes, powders, and other means of hygiene. Hand-washing stations are not allowed to be used for this purpose.
What will I do after each day?
The fun and networking never stop! Enjoy outdoor recreation with your fellow attendees by sitting around a bonfire, hiking up a mountain, or playing a game. The sky is the limit!
Is there cell phone service?
Yes, major carriers are supported.
What if it rains?
We cannot control inclement weather. With that said, the conference is RAIN OR SHINE. We will post the latest forecasts and provide some protective measures to assist comfort levels in the event of said weather. Some temporary structures are on site that will provide protection from unwanted elements.
Can I bring my pet?
Due to liability issues, only service animals or working dogs associated with educational content are allowed. Handlers must sign a liability waiver and may be questioned about the animal in line with ADA legalities. Animals that do not meet ADA criteria will be dismissed along with their owners without refund. (See Purchase Agreement.)
Can I work the conference?
Unfortunately, no. If positions open, we will post them accordingly.
How can my company get involved?
Sponsorships, booth space, and digital advertising are available. Please complete our sponsorship form for more information on how your organization can get involved.
How do I stay informed?
Listen to the Heavy Lies the Helmet podcast, read our blogs, follow our social media pages, and look for the #CAL25 or #CALAPALOOZA hashtags!